How Worxbee Vets the Best Executive Assistant Talent
Hiring an Executive Assistant (EA) isn’t just about finding someone to manage your calendar or handle administrative tasks. It’s about finding a trusted partner who understands how you work, anticipates your needs, and helps you stay focused on what matters most. If you’re looking to hire the best Executive Assistant talent, it’s crucial to know how they’re vetted and selected.
At Worxbee, we know that the right EA can transform how leaders operate. That’s why we’ve spent more than a decade perfecting a rigorous vetting process designed to identify and connect executives with top-tier Executive Assistant talent.
In this article, we’re giving you a behind-the-scenes look at how we ensure every Worxbee Executive Assistant isn’t just qualified, but truly exceptional.
Key Takeaways
Worxbee Executive Assistants are 100% U.S.-based, ensuring strong communication, cultural alignment, and time zone compatibility.
Executive Assistants in the Worxbee network have an average of 10+ years of executive support experience.
Worxbee uses a proprietary skills assessment developed over a decade to evaluate emotional intelligence, communication, and operational expertise.
Behavioral and project-based interviews help Worxbee identify true strategic partners, not just task-doers.
Worxbee conducts comprehensive background and reference checks for trust and reliability.
Only the top 1% of applicants make it into the Worxbee Executive Assistant network.
Worxbee’s unique TrueFit pairing process ensures ideal matches based on work style, communication, and personality.
“Worxbee’s thorough selection process focused on identifying and meeting my specific needs - and ensured that my Executive Assistant had the relevant and extensive experience that enabled her to start adding value right away.”
Applicant Screening
At Worxbee, our process begins with a careful screening of every applicant who wants to join our network. We set a high bar from the very first step because we believe great executive support starts with exceptional talent.
Here’s what we look for:
100% U.S.-based professionals. All of our Executive Assistants are 100% U.S.-based, ensuring reliable support and strong communication for executives who need Virtual Executive Assistant services that fit their time zones and business culture.
An average of 10+ years of experience. EAs in our network aren’t just skilled—they bring significant experience supporting executives and navigating the demands of high-level leadership roles.
Proven track record with executives and the C-Suite. We look for candidates who have successfully supported senior leaders, managed sensitive information, and thrived in fast-paced, demanding environments.
Only those who meet these foundational standards move forward to the next stage of our Executive Assistant vetting process.
“Worxbee found me an excellent Executive Assistant. She is proactive, organized, and genuinely caring. Her willingness to jump in whenever needed is invaluable.”
Proprietary Skills Assessment
Many candidates may look impressive on paper, but we know that true Executive Assistant excellence goes far beyond a résumé. In today’s workplace, the title “Executive Assistant” has become widely used—but not everyone who holds that title has the depth of experience or skill required to support senior leaders effectively.
That’s why the next step in our process is a rigorous, proprietary skills assessment that we’ve developed and refined over the past decade.
This assessment is designed specifically to identify the skills and qualities that set top-tier EAs apart, including:
Emotional and cognitive skills. The ability to read situations, stay composed under pressure, and think critically.
Communication skills. Clarity, professionalism, and the confidence to communicate effectively with senior leaders.
Management and organizational abilities. Handling complex schedules, prioritizing tasks, and juggling multiple projects seamlessly.
Operational proficiency. Mastery of the tools, systems, and workflows that keep leaders and teams running smoothly.
Most applicants don’t make it past this stage. The assessment is intentionally challenging because it weeds out those who lack the depth, agility, or expertise required for high-level executive support.
At Worxbee, we’re committed to connecting executives with the best executive assistant talent available.
“Our Worxbee Executive Assistant has had a transformative impact on our team. His work has a multiplier effect on our value, our time, and on the peace of mind that comes with knowing that we are in capable and trustworthy hands.”
Multiple Interviews
Skills assessments are only part of the story. To truly understand a candidate’s capabilities, we take the vetting process further with several rounds of interviews designed to evaluate both professional expertise and personal qualities.
At Worxbee, our interview process is guided by a proprietary methodology developed by our Founder & CEO, Kenzie Biggins. Drawing on her extensive experience working alongside top executives, Kenzie created a framework that identifies where administrative professionals fall on the spectrum of support they’re able to provide.
This methodology helps us distinguish between assistants who focus primarily on checking off tasks and true Executive Assistants who operate as strategic partners.
Our interviews include:
Behavioral interviews. We explore how candidates have handled real-world challenges, navigated high-pressure situations, and demonstrated sound judgment while supporting executives.
Project-based interviews. Candidates complete practical exercises that showcase the high-level skill set required to thrive in an executive support role.
These conversations help us look beyond résumés and understand whether a candidate has the proactive mindset, adaptability, and professionalism needed to become a trusted partner to high-level leaders.
At Worxbee, we believe an exceptional Executive Assistant isn’t just skilled—they elevate how executives operate. Our multi-step interview process ensures we’re selecting EAs who can deliver at that level.
“My Worxbee Executive Assistant is terrific - responsive, efficient, and proactive. She helps me think ahead to get ahead in my business.”
Background & Reference Checks
Before any candidate joins the Worxbee network, we complete thorough background and reference checks to ensure the highest level of trust and reliability.
We know that Executive Assistants often handle sensitive information and have direct access to business and personal details. That’s why we take extra care to verify each candidate’s professional history, reputation, and integrity.
Our process includes:
Background screening. We conduct comprehensive checks to confirm identity, employment history, and any relevant records.
Reference verification. We speak directly with previous employers or executives to gain insights into each candidate’s performance, professionalism, and work ethic.
These checks are a critical layer of protection for our clients, ensuring that every Worxbee Executive Assistant is not only highly skilled but also trustworthy and dependable—key qualities for anyone considering Executive Assistant services.
At Worxbee, we believe our clients deserve absolute confidence in the professionals who support them.
“Worxbee found me an excellent Executive Assistant. She is proactive, organized, and genuinely caring. Her willingness to jump in wherever needed is invaluable.”
Only the Top 1% Make It
At Worxbee, our standards are intentionally high because we know our clients expect—and deserve—the very best.
Each step of our process, from initial screening to final interviews and background checks, is designed to identify Executive Assistants who excel not just in skills, but in professionalism, discretion, and the ability to operate as strategic partners.
It’s why only the top 1% of applicants make it into the Worxbee network.
This selectivity ensures that when you work with a Worxbee Executive Assistant, you’re partnering with someone who has proven they can handle the demands of high-level executive support with excellence and confidence.
At Worxbee, we’re committed to delivering exceptional Executive Assistants who empower leaders to focus on what matters most.
“From the moment I began working with my Worxbee Executive Assistant, it became immediately evident that we were the perfect match. I am consistently in awe of her unparalleled work ethic and her innate ability to anticipate my needs even before I voice them.”
Our Proprietary TrueFit Pairing Process
Finding a great Executive Assistant isn’t only about skills and experience—it’s about finding someone whose work style and communication preferences align seamlessly with yours.
At Worxbee, we take this a step further through our proprietary TrueFit process, which includes a comprehensive Business DNA® Assessment.
The Business DNA® Assessment helps us identify individuals’ unique behavioral patterns, including their instinctive decision-making styles, strengths, challenges, and work habits. It provides insights into how people naturally operate in a professional environment, allowing us to better understand both our clients and our Executive Assistants.
Through our TrueFit process, we use these insights to align matches based not only on skills but also on inherent talents and communication styles. This understanding enhances working relationships, improves collaboration, and helps drive overall performance.
At Worxbee, we believe the right fit goes beyond qualifications—it’s about creating partnerships where support feels seamless and personalized.
“I’ve worked with ‘assistants’ before, but they were just not on this level. My income has gone up 40% since working with Worxbee and I’m back down to working 40 hours a week from 70.”
The Worxbee Difference
At Worxbee, we believe that hiring an Executive Assistant is one of the most strategic decisions an executive can make. It’s not just about filling a role—it’s about finding a trusted partner who can help you lead more effectively and focus on what matters most.
Our rigorous vetting process, developed and refined over more than a decade, ensures that every Worxbee Executive Assistant isn’t just qualified, but truly exceptional. It’s how we help executives who want to hire an executive assistant feel confident they’re choosing the right partner. From extensive screening and proprietary skills assessments to in-depth interviews, thorough background checks, and our unique TrueFit process, we leave no detail overlooked in our commitment to excellence.
When you work with a Worxbee Executive Assistant, you’re not just hiring support—you’re investing in a partnership designed to help you achieve more with clarity and confidence.
Ready to discover how a vetted, high-level Executive Assistant can transform your day-to-day and free you to focus on the bigger picture? Schedule a free consultation with our team today.
